Terms and Conditions for the participants of the We Act Challenge 2018
1. Introductory remarks
1.1 Brief description
WeAct AG, headquartered in Zürich (hereinafter "WeAct"), is, among other things, the organiser of the Switzerland-wide We Act Challenge 2018 (hereinafter "We Act Challenge"). The We Act Challenge is a programme to promote sustainability, health and team spirit in companies and organizations (hereinafter "companies"). The We Act Challenge is primarily organised and carried out via the website "www.weactchallenge.ch", an online platform (hereinafter "WeAct Platform") and a mobile app (hereinafter "WeAct App"). The participating employees (hereinafter "participants") of the companies registered for the We Act Challenge form teams and collect points for sustainable and healthy actions. Prizes will be raffled off at the end of the We Act Challenge.
1.2 Scope of application
These Terms and Conditions govern the relationship between WeAct and the participants of the We Act Challenge 2018 (hereinafter "We Act Challenge 2018").
By registering for We Act Challenge 2018, participants accept these terms and conditions.
2.1 Eligibility to participate
All employees of companies that have registered in advance for the We Act Challenge 2018 are eligible to participate in the We Act Challenge 2018. Employees who do not work or reside in Switzerland can take part on request, but are excluded from the prize draw. Persons who register for the We Act Challenge without being employees of a registered company may be excluded from participation.
In order to participate to the We Act Challenge, participants must provide their first and last names and a valid email address on the WeAct platform. The participants will then be assigned a personal participant account. Once registration is complete, participants will receive an e-mail to confirm their account. This allows to set a personal password and log in to the WeAct platform.
Participants may invite other persons to participate to the We Act Challenge via e-mail, provided that these persons are also employees of a registered company. By clicking the link in the e-mail and setting a password, the invited persons can open and activate a personal participant account.
Participation to the We Act Challenge is free of charge for participants. The costs are borne by the company that employs them.
3. Procedure and functioning of the We Act Challenge
3.1 Sequence of events
Participants can register on the WeAct platform 2 weeks before the start of the We Act Challenge. During the initial two weeks, participants can familiarize themselves with the We Act platform, set their goals and collect bonus points. The We Act Challenge 2018 officially starts on September 3, 2018.
The We Act Challenge 2018 ends on September 23, 2018 at midnight. After the end of the We Act Challenge 2018, participants can register their actions for another 14 hours, i.e. until 2 p.m. on 24 September 2018.
3.2 Forming teams
After the registration on the WeAct platform, participants are asked to form a team or to join an existing team. The size of the teams is limited to 3-8 members. For an optimal team experience WeAct recommends a team size of 4-6 members. If a team has less than 3 members, the team and its members are excluded from the ranking (see section Ranking) and cannot win any team prizes. Participants can still take part in the We Act Challenge and qualify for individual prizes.
3.3 Point system
Participants can collect so-called "impact points" on the WeAct platform. This is done by setting goals and recording corresponding actions on the WeAct platform. Actions can only be registered if the corresponding objectives have been selected beforehand. New objectives and actions are available every week. Actions can be registered up to 4 days later (except at the end of the We Act Challenge).
It is also possible to collect so-called "bonus points" through activities on the WeAct platform, e.g. by inviting new team members to participate, writing on the team wall, filling in the survey or giving feedback. Bonus points can already be collected before the official start of the We Act Challenge.
On the Ranking page of the platform, participants can monitor their performance in comparison to other teams. The ranking algorithm takes into account the number of points (impact points and bonus points), the number of participants per team and the availability or absence of individual team members. The ranking is updated once a day at 3 am.
3.5 Access to the WeAct Platform
Participants can access the WeAct platform via a web browser or an Android or iOS app. To do this a personal login is needed (see section Registration).
For the WeAct App the participants need an access code, which is provided by the person(s) coordinating the participation in the company (hereinafter referred to as "Admin").
4. Prizes to win
4.1 Prize raffle mechanism
Participants in the We Act Challenge have the opportunity to win prizes. On the one hand there are team prizes, which are awarded to entire teams, and on the other there are individual prizes, which are awarded to individual participants. The prizes will be raffled among the participants and teams that have achieved a certain performance:
- Team prizes will be raffled among the 50% best teams according to the ranking at the end of the We Act Challenge.
- Individual prizes will be raffled among all participants who have implemented at least 3 different actions each week.
After the prize draw the winners will be contacted and asked for the address to which the prizes can be sent. If the winners do not provide their address within 2 weeks, the prize can no longer be claimed.
4.2 Fairness/ Fair play
The recording of actions is based on self-declaration and requires fairness of the individual participants. By participating in the We Act Challenge, participants confirm that they are registering their actions truthfully to the best of their knowledge. If WeAct determines that participants are suspiciously attempting to earn points, WeAct is entitled to deduct these points or, in repeated cases, to exclude the persons concerned from the competition and the prize draw.
5. Impact measurement
6. Intellectual property rights
6.1 Intellectual property rights of WeAct
All content (e.g. images, graphs, texts, questionnaires etc.; hereinafter "content") published by WeAct within the scope of the We Act Challenge, as well as all intellectual property rights (namely, but not exclusively, copyrights including software, trademark rights, patent rights and know-how; hereinafter "intellectual property rights") of the We Act Challenge, the WeAct platform and the WeAct app are protected by law. All contents and intellectual property rights remain the sole property of WeAct. Companies and their participants are granted a non-transferable, non-exclusive and non-sublicensable right, limited to the duration of the annual We Act Challenge, to use the content and intellectual property rights of WeAct during the We Act Challenge for the purpose of conducting the We Act Challenge. Any other use of the contents and intellectual property rights of WeAct is not permitted without the express written consent of WeAct.
6.2 Use of participant contributions
Content such as blog posts, photos, etc. that participants upload to the WeAct platform or otherwise share with the community via the WeAct platform can still be used after the end of WeAct's annual We Act Challenge and can, for example, be displayed on the website for all to access. Participants grant WeAct a perpetual, non-exclusive, free, transferable, sub-licensable license to all content that they upload or publish on the WeAct website, the WeAct platform and/or the WeAct app for their own and commercial use. If participants do not agree to this, they can inform WeAct via e-mail to email@example.com so that their content can no longer be used after completion of the respective We Act Challenge or can be deleted if desired.
7. Data protection
7.1 Data protection statement
7.2 Insights for the employers
When registering, participants select the company where they are employed. The admin of the respective company can access the following information about their employees participating in the We Act Challenge:
- Name and email address of employees registered for the We Act Challenge
- Team names and allocation of employees to the teams
8. Liability and insurance
WeAct is only liable for damages caused intentionally or through gross negligence on the part of WeAct. Any further liability of WeAct, in particular for slight negligence as well as for indirect damage, consequential damage caused by a defect, loss of profit etc., is excluded to the extent permitted by law. This limitation of liability applies to contractual as well as non-contractual or semi-contractual claims.
Participants take part in the We Act Challenge at their own risk and responsibility. Insurance is the responsibility of the participants and/or their companies.
The registration data will be stored on WeAct's servers even after the end of the We Act Challenge in order to simplify the registration for future programs and to evaluate the data anonymously (see data protection policy). Participants can request the deletion of their participant account at any time by e-mail to firstname.lastname@example.org.
WeAct reserves the right to exclude participants who violate these terms and conditions from the WeAct Challenge at any time.
These terms and conditions of participation are available in German, French, Italian and English. In the event of contradictions, the German version shall prevail.
12. Severability clause
Should individual provisions of these Conditions of Participation be wholly or partially invalid or subsequently become invalid, this shall not affect the validity of the remaining provisions of these Conditions of Participation. The completely or partially invalid provisions shall be replaced by such provisions that come closest to the meaning and purpose of this provision in a valid economic manner.